Stop losing knowledge.
Start governing it.
SHALE is the governance layer on top of your existing tools. Every document gets an owner, a lifecycle and an answer. Your files never move.
- Documents governed
- 24,400
- SharePoint · Drive · Notion
- With an owner
- 98.5%
- target 100%
- Orphans
- 5
- owner left the company
- Duplicates
- 2
- found across sources
- Supplier contract, Halden.pdfSharePoint · owner left on 3 OctSuggested: A. Laurent, Procurement, edited it 14 times
- Q3 board deck v7.pptxGoogle Drive · no owner setSuggested: E. Wouters, Finance, author of v1 to v6
- Onboarding checklistNotion · owner leaving on 31 OctSuggested: S. Dubois, HR, most recent editor
- GDPR register 2026.xlsxSharePoint · owner left on 12 SepSuggested: M. Claes, DPO, reviews it monthly
- Pricing model 2027.xlsxGoogle Drive · no owner setSuggested: L. Martens, Sales ops, shared it 9 times
- Travel policy (SharePoint, Mar 2026)≈ Travel policy 2024 final.pdf (Google Drive)94% similar · Drive copy 2 years older
- IT security charter (Notion)≈ Security charter v3 (Confluence)88% similar · Confluence copy stale
3 open items: hand over the onboarding checklist, reassign 2 supplier contracts and transfer the HR space in Notion.
Sources- NOTIONHR offboarding checklist
- SHAREPOINTSupplier contracts folder
From scattered files
to governed knowledge.
Ownership
Every document gets an identified, traceable owner. Orphans are detected and reassigned before they become a problem.
Offboarding protocol
A departure triggers a full inventory and a guided reassignment workflow. Nothing leaves with the person who left.
Duplicates and obsolescence
Cross-source semantic scan, freshness scores and alerts. Merge, archive or ignore in one click.
Expertise mapping
A living map of who knows what, built from your documents. No questionnaires, no manual input.
Answers with sources
Ask any question in natural language. SHALE answers and shows the documents that back it up.
Privacy by design
Only metadata and semantic vectors are stored. Your files never leave the tools they live in.
Questions teams ask about SHALE
What is SHALE?
SHALE is a document governance platform that adds an intelligent layer on top of SharePoint, Google Drive, Slack, Teams, Notion and Confluence. It assigns an owner to every document, manages offboarding, detects duplicates and stale files, and maps internal expertise, without moving your files.
Does SHALE store or move my documents?
No. SHALE connects to your tools and stores only metadata and semantic vectors. Files are never copied, moved or migrated. They stay exactly where they are, with your existing permissions.
Which tools does SHALE connect to?
SharePoint, Google Drive, Slack, Teams, Notion and Confluence through standard connectors, plus HR systems such as Personio and SD Worx to trigger offboarding workflows automatically.
How is SHALE different from a DMS or a knowledge base?
A DMS asks you to migrate files and change habits. SHALE governs documents where they already live: ownership, lifecycle, duplicates and expertise are managed as a layer on top, so teams keep working exactly as before.
What happens when an employee leaves?
SHALE generates the full inventory of documents the person owns, runs a guided reassignment workflow validated by the manager, and produces a closure report confirming every document has a new owner.